Creating a project charter document in WPS Writer is a straightforward process that helps define the purpose, scope, and objectives of a project from the very beginning
A well-structured project charter serves as a foundational document that aligns stakeholders, secures approval, and guides the team throughout the project lifecycle
First, launch wps office下载 Writer and create a new, empty file
Select a standard sans-serif font—Calibri, Arial, or Times New Roman—set at 11 or 12 pt to maximize legibility across devices and printouts
Begin with the project title, positioned centrally at the top of the page and styled in bold to establish authority and clarity
Directly beneath the title, add the document’s creation date and the full name of the project sponsor or lead manager
Doing so ensures responsibility is clear and helps readers understand the project’s origin and purpose
Next, create a section titled Project Overview
In this section, clearly describe the project in one or two concise paragraphs
Detail the reasons behind the project, the issue it addresses, and the anticipated outcomes or value it will generate
Use plain language to ensure that all stakeholders, regardless of technical background, can understand the intent
Following the overview, define the project objectives
Present them in a clear, bulleted format to enhance scanning and retention
Each objective should be specific, measurable, achievable, relevant, and time-bound
For example, instead of saying “Improve customer service,” write “Reduce average customer response time from 48 hours to under 24 hours within six months”
Such specificity enables clear performance monitoring and eliminates subjective interpretations of success
Move to the “Project Scope” section and define its boundaries
Clearly state what is included in the project and, just as importantly, what is excluded
This helps prevent scope creep, a common cause of project delays and budget overruns
Formulate scope statements using unambiguous templates like “The project encompasses…” and “The project does not cover…”
Include all expected deliverables (e.g., user manuals, dashboards, training videos) and clarify their format, file type, and number of copies required
Create a separate heading labeled “Key Stakeholders” to list all involved parties
List individuals or groups who have a vested interest in the project’s outcome, such as department heads, clients, or external vendors
Include their roles and levels of involvement
This upfront clarity eliminates ambiguity in communication channels and role expectations from day one
Add a simplified schedule highlighting key phases and deadlines
You don’t need to detail every task, but you should indicate when key phases such as planning, development, testing, and launch are expected to begin and end
If certain phases cannot begin until another is complete, add a line like “Depends on final budget approval”
This overview helps visualize the project’s cadence while keeping the document concise and digestible
Dedicate a distinct part of the document to financial estimates
State the overall anticipated expenditure and divide it into logical cost centers like labor, hardware, licenses, and learning resources
If figures are not yet locked in, clearly label them as “Estimated” or “Tentative” and note they may be revised
Openness about cost assumptions fosters credibility and reduces surprises later
Conclude with a clearly marked “Signatures and Approval” segment
At the bottom of the document, leave space for signatures and printed names of the project sponsor, project manager, and key stakeholders
Next to each signature, include a field indicating when the document was formally approved
This creates a legally recognized record that consensus has been reached and the charter is officially sanctioned
Throughout the document, maintain consistency in formatting
Apply larger, bolded headers—like 14 pt or 16 pt—to separate each major part of the document
Standardize top, bottom, and side margins, and use consistent paragraph spacing to avoid visual clutter
Leverage WPS Writer’s built-in proofing tools under the “Review” menu to catch errors in spelling, punctuation, and syntax
And consider asking a colleague to review the document for clarity and completeness
Once finalized, save the document with a descriptive name such as ProjectCharter_ProjectName_Date and store it in a shared folder accessible to all team members
A project charter is not a static document; it may evolve as the project progresses, but a strong initial version sets the tone for success